Management Assistant Officer Corporate Services – Finance

Job Purpose

The Management Assistant Officer will be responsible to assist in the day-to-day financial operations of the school related to purchases and accounts payable (invoices / payments), claims related matters, General Ledger and other finance related matters. This is to cope with the increased volume and other new initiatives.

Duties and Responsibilities

  1. Purchases & Accounts Payables

-        In charge of 3-way match of Purchase Order, Goods Receipt Note (DO) and suppliers' invoice

-        Verify and process al suppliers’ invoices to ensure correct coding of GL and WBS code

-        Update suppliers' invoices in SAP via Vendor Invoice Management System (VIM) in a timely manner

-        Verify accounting entries before posting to ensure expenses are recorded in the correct financial period

-        Ensure timely payment to suppliers and follow up on outstanding matters relating to invoices / payments

-        Verify the creation of new vendor code

-        Raise journal as and when required

-        Perform reconciliation of Vendor’s Statement of Account to ensure all transactions are recorded timely and accurately

-        Perform monthly reconciliation of accounts payable to SAP and Office of Financial Services (OFS)  report to ensure completeness

  1. Purchases & Accounts Payables

-          Application / removal / updates of SAP system access

-          Monitor and maintain payment approver as well as journal approver matrix

  1. Others 

-          Assist in both internal and external audit including preparation of schedules or reports required for audit purposes and related consultancy work

-          Liaison with other function staff to put finance and accounts in context

-          Provide advice to internal customers or other divisions of the School on Finance related guidelines and polices

-          Provide advice to internal customers or other divisions of the School in their day-to-day execution of finance duties to ensure adherence and compliance with School-wide guidelines, policies and procedures

-          Any other ad-hoc duties as assigned from time to time

Requirements

  • Possess a Diploma in Accountancy (or its equivalent). Fresh graduate are welcome to apply
  • Possess at least 2 to 3 years of relevant working experience in government or educational sector preferred
  • Be a team player with the ability to multi-task in a fast-paced environment with tight deadlines and within constraints
  • An independent worker who is meticulous and diplomatic in handling internal as well as external stakeholders
  • Possess strong interpersonal skills with excellent written and verbal communication skills
  • Proficient in Microsoft Office applications (especially Excel, Word & PowerPoint)
  • Knowledge of SAP preferred

Qualified candidates are invited to send profiles in MS Word format to the following consultant:

Name:                       Nancy Teo

EA No.:                     R1106963

Direct line:               6384 1250

Email address:    nancy.teo@hrm3asia.com.sg

All applications are treated in strictest confidence.

We regret that only short listed candidates will be notified.

HRM3 Asia Pte Ltd

Licence No. 00C4167

www.hrm3asia.com